ࡱ> PRO7 &bjbjUU !<7|7|" lzzzzzzz8V b<J:j9999999$; =p9z9zz:zz99jU6,zzu9 0:F .7"u9T:0J:7D>D>u9zzzzNext Review Date : (AGM) Feb 2010 Club Organisation and Responsibilities This policy applies to all the activities of the Totnes Canoe Club (TCC). All such activities are open to all paid up members of the Canoe Club, and failure to comply with the following code of practice will result in appropriate action being taken by the TCC Safety Office or the Committee of TCC against the person or persons responsible (see Formal Grievance Procedure). The BCU Health and Safety Participation statement reads: "Canoeing and Kayaking are Assumed risk water contact sports. That may carry attendant risks. Participants should be aware of and accept these risks, and be responsible for their own action and involvement. The club aims to provide for it members to participate in and enjoy Canoeing and Kayaking in a safe and healthy environment. To these aims it seeks to provide: Safe and appropriate equipment, A safe and defined infrastructure for all those involved with the club, Provision of health and safety information, training and supervision. Responsibilities The Club Committee consists of all qualified coaches and the following officers: Chairperson who is in charge of safety overall at the Club and to whom all others report Training Officer who is in charge of the club coaching activities. Equipment Officer who is in charge of the club equipment. Safety Officer who is in charge of co-coordinating safety aspects of the club activities. Child Protection Officer who is in charge of all Child Protection Issues. Treasurer in charge of financial affairs of the club Secretary in charge of club administrative duties Social Secretary in charge of the social aspect of the club activities Membership Secretary in charge of the club membership roll All club members have a responsibility to co-operate with the above officers and the coaches and help to develop and maintain general safety awareness within the Club. The club provides forms for the reporting of accidents / incidents (both occurred and near-miss) which should be completed by those involved and used for recording of details and to highlight steps or actions that can be taken to reduce or eliminate further incidents. All BCU qualified club coaches have a basic first aid capability and should carry equipment relevant and appropriate to their training, and are responsible for maintaining their qualifications. Arrangements for ensuring Safety & Health of Members The following are the rules / guidelines that all members are expected to adhere to. If a member feels that they are unable to adhere to all or any of the rules, or that additional rules / guidelines should be in place they are to notify the Safety Officer who will raise it to the committee. Full details are available in the Club Safety Policy document, ensure you have read it. PFD / Buoyancy Aids PFDs / Buoyancy Aids are to be worn at all times with the only exception of during Swimming Pool sessions. Night Paddling All participants in any night paddling event are expected to be equipped with lights / glow sticks. The provision of these is arranged by the Trip Co-coordinator / Leader. Water Conditions Club members are to restrict their activities to appropriate and permitted areas of water. While on club trip or event, the trip Leader will determine the suitability of the water on the day and the trip co-coordinator will have previously prepared a Trip Plan indicating the suitability of the water for the participants and in accordance with the BCU access policy. Launching and Landing Club training sessions are undertaken on the river dart. In order to protect the bank from wear and tear (erosion) the club has a large tarpaulin to be laid down over the launch / landing area. Launch and Landing areas for trips / events are to be identified by the Trip Leader and where possible to be in accordance with approved access / egress points. Equipment Is to be maintained to BCU recommendations, this includes canoe/kayak fixtures and fittings, safety helmets, spray decks and buoyancy aids. All paddlers should be trained in their application and use and care should be taken when lifting any heavy items by following manual handling procedures (e.g. straight back, bent legs). A log shall be kept by the Equipment Officer of the clubs equipment, the audit being carried out annually. All coaches should carry a first aid kit as part of their BCU qualification. All Club Trips It is recommended that BCU guidelines (available from http://www.bcu.org.uk/bcu/CoachingItemPDFs/upload_1466.pdf) be followed for trips, journeys and Clubs operating on moving water and that a dynamic risk assessment is made for each and all trips run by the club. Club Operating Procedures Club Facilities The keys to the club equipment / facilities are held by coaches only. Requirements for additional copies or notification of the loss existing keys should be made to the Equipment Officer. Club Equipment The club equipment is available for use by any member of TCC and can be used for non-club activity upon payment of a borrowers fee to and agreement from the Equipment Officer. The equipment officer should be notified of any damage to or loss of club equipment, they shall log the damage and arrange for repair or replacement of the equipment. The club has a bi-lateral use of equipment agreement with various other organisations. Emergency Procedures In the event of a fire in the boatshed, sound alarm and all persons are to vacate the shed immediately and gather a safe distance from the boathouse. Notify the fire brigade. Do not re-enter the building until informed it is safe to do so by the incident fire officer. Communication with Press In the event of any incident, club coaches and members should not discuss the incident with the press or admit liability. All enquiries should be directed to the Chairman. Child Protection Policy The club operates a Child Protection Policy in accordance with BCU recommendations. Formal Grievance Procedure The TCC Grievance Procedure in the case of committee action being taken is as follows: Discussion between the party and a club officer. Written letter from the committee detailing the issue(s). Dismissal from the club by committee decision. Parties have the right to appeal. Incident Procedure In the event of an accident or near miss occurring on a club event the following procedure is to be followed: If an accident or near miss occurs at an event then the Coaches are to deal with it in a calm and professional manner. It is left up to the Coaches at the incident to make all of the necessary decisions as to whether or not the injury needs hospital treatment, IF IN DOUBT REFER TO HOSPITAL. The Coach dealing with the situation is to make detailed notes as soon as is practically possible. Ensuring the following points are noted down: Nature of incident, date, time, location, any witness details, casualties name, and any action taken. Upon completion of the event and once the group have returned and been de-briefed, the Coach dealing with the situation is to follow the next steps: Report the full incident to the Safety Officer or TCC Committee. Fill out an Accident/Near miss report, using the notes made at the time. These notes are to be attached to the log sheet where available. Ask any witness to write out a report of the occurrence and include this in the report. Ensure that the Safety Officer has read and signed the report. If there are any changes to the risk assessments or working procedures that arise due to an occurrence, and in consultation the TCC committee, then these changes are to be recorded in the TCC risk assessment file ASAP after the event. The TCC Safety Officer is to ensure that all significant reports are notified to the BCU within 24 hours of the situation occurring. CLUB COURSES Training All paddlers shall be graded by BCU standards. A training schedule will be developed at the start of each year in order to allow members to attain qualifications in personal proficiency, safety and instructional disciplines. This training schedule shall be posted on the TCC website in order to give advance notice to all members. It shall be the responsibility of the TCC Training Officer to ensure this schedule is enacted and to ensure that all members the club have the appropriate training available to match their standards. Kayak Safety and other courses shall be organised on a regular basis, taking place both on and off the river. These shall be provided by suitably qualified persons. Additional external courses may be provided or have their details circulated. Coach Acceptance All club coaches are to sign and return a copy of this document to the secretary to indicate acceptance of this policy. 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